The purpose of this Charter is to specify the commitments of the participants invited to the Africa IT Meetings Forum

PROMPT PROFILE

To be eligible for an invitation, participants must meet the following conditions:
- Being a CIO, Digital Director, CISO
- A large company or government department in a Maghreb or Central or Sub-Saharan African country

The guest declares that, prior to his/her registration request, he/she has obtained the agreement of the company to which he/she belongs, that he/she is authorised to represent the company at the Event and that he/she has the necessary powers to contract his/her participation. A certificate can be provided on request to justify his/her absence during the Event.
The guest assures that he/she is not undergoing a professional transition and will inform the organiser of any event that could justify a re-examination of his/her application to take part.
 

REGISTRATION - HOW TO APPLY

To validate their participation, guests must complete the registration form on the organiser's website.
Prior to validating any participation, the Guest expressly acknowledges having read this "Guest Charter" and accepting its conditions without reservation, by ticking the box "I have read and accept the general conditions of the Guest Charter".

Registration form and conditions of participation

The guest is hereby informed that the personal information communicated via the registration form will be processed by Xcom in order to manage his/her registration and access to the Event.

ORGANISING APPOINTMENTS

The Guest accepts that his/her personal data (company name, surname, first name, job title, e-mail address, mobile telephone number, etc.) may be transmitted to the Partners with whom he/she will come into contact via the platform. The Guest authorises the Partners to use his/her data in order to continue the exchanges initiated and declares that he/she agrees to receive commercial proposals.
In the event of a guest providing false information (job title, company, project), the organiser reserves the right to cancel their participation.
If the guest fails to respond to the request for information that is missing or actions that have not been carried out, the guest's request to participate may also be cancelled.

SAFETY MEASURES

The guest is required to comply with the safety measures imposed by the administrative or legal authorities, as well as any safety and health measures imposed by the organiser throughout the Event.

COMMITMENT TO PARTICIPATE

Any person who has received confirmation of participation from the organiser constitutes a firm and irrevocable undertaking to attend the Event.

CANCELLATION OF PARTICIPATION BY THE GUEST

You must notify us of any cancellations by telephone or email (mailto:sreforzo@xcom.fr) before your scheduled arrival date.

GUEST BADGE

You will be given an access badge when you arrive. This badge will give you access to the networking area. Only people wearing a badge issued by the organiser may access the Event.

THE FORUM MOBILE APPLICATION

This application has a number of features:
Badge reader
By presenting their badge in front of a partner's mobile terminal, the Guest accepts that their personal data (company name, surname, first name, job title, e-mail address, mobile phone, etc.) may be transmitted to the partner. Data from badge readers will also be processed by the Organiser for statistical and appointment analysis purposes.
The guest authorises the Partners to use his/her data in order to continue the exchanges that have begun and declares that he/she agrees to receive commercial proposals.
Notifications
The guest agrees to receive notifications on their phone during the event. These notifications are messages sent by the organiser, other guests or partners.
Instant messaging
The guest agrees to receive instant messages from the organiser, other guests or partners.

PUBLICATIONS - IMAGE RIGHTS

The Guest expressly authorises the Organiser, free of charge:
- to produce, if it so wishes, photographs and/or films representing it, as the Guest, at the Event or at events organised in connection with the Event;
- to publicise the company to which it belongs as a guest company at the Event;
- to use these images freely in all media, particularly advertising (including the Internet), both in Morocco and abroad, for a period of five years from the date of validation of the application.
Any Guest who does not wish to be represented in photographs and/or films taken during the Event must give prior written notice to the Organiser before the Event opens.

EXPECTED GUEST PARTICIPATION POST-EVENT

The guest agrees to provide a testimonial on the event, which may be used for the event report and website.
The guest must keep the organiser informed of appointments made with post-event partners.

HONOURING COMMITMENTS

Should the Guest fail to honour one or more Participation Undertakings, the Organiser reserves the right to cancel his/her participation.

Validation of participation in the Event implies full acceptance of this charter.